
- What room do you need? Check space availability: Contact Ruben Flores.
- Will you require assistance with audio-visual matters? Alert our IT Department as soon as possible.
- You’ll need room setup and cleanup. To make those arrangements, notify Facilities at scrps-flservice@mail.ufl.edu and provide information on the following:
- Your preferred room setup.
- Additional tables or chairs.
- Is a registration table needed?
- Will you need to arrange for cooling in the Auditorium? Air conditioning needs should be communicated.
- Cleaning services needed? Contact scrps-flclean@mail.ufl.edu
- Auditorium needed? Note no food or drink in auditorium. The party who reserves the auditorium is responsible for ensuring attendees adhere to the policy. Have a table available for attendees to leave their drinks prior to entering. Check auditorium after the event for mess or stains and notify scrps-flclean@mail.ufl.edu.
- Notify security in advance of the event. Attendees must be registered with SCRPS-FLSecurity@mail.ufl.edufl and parking arrangements made.
- Request “Wertheim UF Scripps Event” parking signs be posted outside, if desired.
- Catering may be possible via Chartwells by contacting Carlos Dias or through another UF registered vendor.
- All outside caterers must have a current food certification and insurance. Please contact Adrian Orozco, Procurement, for current status.
- If alcohol is being served at the event, the caterer must have liquor liability insurance coverage. Please contact Adrian Orozco, in Procurement, for current status.
- Before making any contractual arrangements, contact Adrian Orozco in Procurement. (561) 228-2066.
- Before selling sponsorship opportunities, contact Adrian Orozco in Procurement. (561) 228-2066.
- For help with media, photography or new webpage/ web signup and registration needs, contact Stacey DeLoye in Communications. (561) 228-2551.
- Check room availability and keep track of what events are planned at the institute by opening Outlook and adding the calendar named SCRPS-Events.
Please note: To receive approval to hold an event on the café or patio, please email SCRPS-B-Cafe@ad.ufl.edu.
more information on planning your event
Find the checklist, room reservation instructions, room layout options and more in this Dropbox folder.
Room Capacity
Room | Capacity | Email to reserve | notes |
---|---|---|---|
Auditorium | 259 | SCRPS-BLDGB-RM157-Auditrm | Approval required |
Classroom B-158 | 60 | SCRPS-BLDGB-RM158 Class | –– |
Classroom B-159 | 60 | SCRPS-BLDGB-RM159 Class | –– |
Board Room | 30 | SCRPS-BLDGB-RM252-253 Executive | Approval required |
Founders Room | 80 | SCRPS-BLDGB-RM252-253 Executive | Approval required |
Rooms With ‘Zoom Room’ Capabilities
Room name | Email to reserve | notes |
---|---|---|
Classroom A-116 | SCRPS-A-RM116@ad.ufl.edu | |
Auditorium, Room B-157 | SCRPS-B-RM157@ad.ufl.edu | Approval required |
Conference Room A-312 | SCRPS-A-RM312@ad.ufl.edu | –– |
Conference Room A-212 | SCRPS-A-RM212@ad.ufl.edu | –– |
Classroom B-158 | SCRPS-B-RM158@ad.ufl.edu | –– |
Classroom B-159 | SCRPS-B-RM159@ad.ufl.edu | –– |
Conference Room B-214 | SCRPS-B-RM214@ad.ufl.edu | |
Conference Room B-382 | SCRPS-B-RM382@ad.ufl.edu | –– |
Conference Room B-387 | SCRPS-B-RM387@ad.ufl.edu | –– |
Conference Room B-483 | SCRPS-B-RM483@ad.ufl.edu | –– |
Conference Room C-204 | SCRPS-C-RM204@ad.ufl.edu | –– |
Conference Room C-212 | SCRPS-C-RM212@ad.ufl.edu | –– |
Conference Room C-304 | SCRPS-C-RM304@ad.ufl.edu | –– |



